Ten capability areas · one license

Every feature Invidtory ships with.

A grounded, operationally complete inventory and asset platform — no upgrade wall between the features below and the tier you buy.

01 · Inventory tracking

Stock records that match reality.

On-hand, available and committed counts across every location — reconciled in real time as movements happen.

  • Reorder points, safety stock and lead-time-aware thresholds
  • Blind stock-take mode with variance reports
  • Multi-unit items (each, box, pallet) with conversion factors
  • Serial and batch / lot tracking with expiry support
inventory · overviewW-A
SKUItemOn handStatus
IV-10284Hex Bolt M8 · 40mm1 240OK
IV-40192Thermal label roll86Low
IV-10009Cordless drill 18V4Reorder
IV-77351Nitrile gloves · M412OK
02 · Internal asset management

Fixed assets, tracked with the same rigor as stock.

Laptops, tools, vehicles, serialized equipment and high-value fixed assets — each with an owner, a location, a condition and a full history.

  • Serial numbers, asset tags, warranties and depreciation schedules
  • Check-in / check-out with signatures and timestamps
  • Maintenance cycles with planned and completed events
  • Per-asset QR tag — scan to pull the full record
asset · AT-0412a.morales
ThinkPad T14 Gen 4
SN PC4X-88E12 · warranty 2027-08-12
2024-08-18 assigned · a.morales
2025-09-02 maintenance · battery swap
2026-03-11 condition · good
03 · Stock movements

Every box, every event, on the record.

Inbound, outbound, transfer and adjustment events — every movement timestamped, tied to the actor, the reason code and the source document.

  • Reason codes: receipt, issue, transfer, adjustment, write-off
  • Multi-line movements with per-line notes
  • Attach purchase orders, sales orders or internal requests
  • Retroactive correction with linked reversal entry
movements · today48 events
+120 · receive · PO-24581 · IV-10284
−18 · transfer · W-A → S-B · IV-10284
−4 · issue · ticket OPS-1102
+240 · receive · PO-24577 · IV-77351
adj · stock-take · IV-40192 · −6
−32 · sale · order SO-0884
04 · Supplier management

Supplier records that feed the rest of the system.

Contacts, lead times, price lists and per-supplier SKU mappings — all linked directly to purchase orders, receipts and cost history.

  • Per-supplier price lists with effective-date versions
  • Lead-time tracking used by reorder suggestions
  • Tax IDs, payment terms and default currency
  • Supplier SKU ↔ internal SKU mapping for imports
supplier · SUP-014Metric Hardware Co
LEAD TIME
5 days
OPEN POs
3
TERMS
Net 30
SPEND YTD
$18 204
05 · Purchase orders

Draft, approve, send, receive — without leaving the app.

A complete purchase-order lifecycle that writes straight to your stock records as deliveries land.

  • Draft → approve → send → receive → close, with role gates
  • Partial receipts, back-orders and per-line cost updates
  • PDF export with your letterhead and supplier terms
  • Three-way match: PO, receipt, invoice
PO-24581 · sentETA 2026-04-22
Hex Bolt M8 · 40mm1 000 × $0.08
Nyloc Nut M81 000 × $0.04
Flat washer M8 · zinc2 000 × $0.02
Total$160.00
06 · Barcode & QR labels

Print once, scan anywhere.

Generate scannable labels for items, locations and assets. Print in batches on thermal or laser printers, scan with any USB or mobile scanner.

  • Code 128, EAN-13, UPC-A and QR formats
  • Thermal-roll and A4-sheet templates ready to use
  • Scan to receive, issue, move or look up
  • Location labels for shelves, bins and vehicles
label batch · 24 codes50 × 30 mm
IV-10284
IV-40192
AT-0412
IV-10009
07 · Exports

Your data, always portable.

Every table supports CSV, XLSX and JSON exports. Scheduled recurring exports for finance, audit and reporting hand-offs.

  • Saved filters that persist across exports
  • Scheduled exports to local, SMB or SFTP targets
  • Data dictionary shipped with every export
  • Full database dump available to Business and Extended tiers
exports · scheduled4 active
· inventory.csv  daily · 06:00
· movements.xlsx  weekly · Mon 06:00
· purchase_orders.json  daily · 06:00
· audit.csv  monthly · 1st · 02:00
08 · User roles & permissions

Access that matches the org chart.

Granular role-based access. Scope by module, by location and by action. Auditors see what auditors should see — and nothing else.

  • Built-in roles: Manager, Operator, Auditor, Viewer
  • Custom roles with per-module and per-action toggles
  • Location-scoped operators (see only their warehouse)
  • Two-factor authentication on managers and admins
roles · matrix4 roles
MgrOpAudVwr
InventoryRWRWRR
Purchase ordersRWRR
SuppliersRWRR
Audit logRR
SettingsRW
09 · Audit logs

Append-only history, ready for the auditor.

Every edit, login, export and approval captured with actor, timestamp, IP and diff. Exportable without touching the database.

  • Append-only — entries cannot be edited or deleted
  • Per-record diff view with field-level before / after
  • Filter by user, module, date range or reason code
  • CSV export with cryptographic chain-of-custody hash
audit · liveappend-only
14:02:11 · a.morales
adjust IV-10009 · 124 · reason: breakage
14:03:44 · k.park
receive PO-24581 · 120 units · ref DO-7781
14:08:02 · s.yi
transfer W-A → S-B · 18 units
14:11:26 · admin
export audit.csv · filter: last 30d
10 · Self-hosted deployment

Runs where your business runs.

Docker on a VPS, bare-metal Linux, or a dedicated on-prem server. PostgreSQL or SQLite for the data store. No forced phone-home.

  • Single Docker image or standalone binary
  • PostgreSQL (recommended) or SQLite (small ops)
  • Reverse-proxy-ready for Nginx or Caddy
  • Scheduled backup hook with restore tooling
deployment · supportedv4.2.1
DockerDocker ComposeLinux PostgreSQLSQLiteNginx CaddysystemdLDAP SMTPSFTP backupsS3 backups

Ready for a tool your team actually uses?

Every feature above is included in the Business tier and above. See the full pricing breakdown, or talk to us about a custom build.